This Technology Check-In meeting included a presentation by Jake from Lawton Bronson on network documentation. Jake emphasized the importance of documentation for disaster recovery, consistency, troubleshooting, upgrades, budgeting, and security. He suggested starting simple with text or word documents and gradually documenting physical and configuration aspects of the network. The discussion included topics like switch locations, wireless access points, network data flow, firewall configurations, server information, backup procedures, DHCP configurations, static addressing, DNS configuration, service accounts, and printing. The group also discussed password management and using password managers and offline backups. Other topics included E-rate funding, trouble ticket systems, auditorium equipment, internal radios, acceptable use policies, and the Google apps update. There were also updates on switch replacements, safety grants, and issues with a new wifi standard and ARM processors. The group also discussed PaperCut implementation and the need for fobs.
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Welcome everybody to the January 16th edition of Technology Check-In. Thank you, everyone. Everybody I'll you so much for checking in today and uh So this meeting I know was going through looking at brainstorm sessions. submitted a session brainstorm. And saw one things came out, Jake from Lawton bronson is also presenting i asked if you'd like presenter what he's doing there as group generously agreed join us we have turn around give presentation on network documentation. If were tug group, think might already heard parts but But that's where we're here. I'm babbling lot, that tells me whole lot about how crazy last couple weeks been here Jake, go ahead just it over you. Okay. see can share my screen Yep. that? Okay, so… twice It's better conferences I've ever to. As far technology education. Some more geared toward teachers classroom usage has all kinds IT type. Sessions. some created i'm with Please jump in. Give suggestions anything do additional i've explaining or questions, please worked school system department since year 2000. never teacher. Seems be strange School IT. Usually teacher gets assigned tech person then they moved two fire departments bronson. The captain Fire Department Lieutenant Bronson Department. own an LLC. For services. support small businesses homes area. A little bit luck. About Schools. We're Northwest Iowa, 750 students. preschool 12th grade? am department. needs fixed. does it, whether it's phones computers DVD players audio systems, whatever. sure are same boat. My previous employer Sioux City They 14,000 Currently staff 15. pretty drastic. Difference between those departments. seen them both. Have walked into position? had no you've helping out neighbor either neighboring business spend hours information gathering. Ever felt overwhelmed? Just thought getting your documented. Well, about. Uh who, what, where, when Why document? vital disaster recovery. Iowa flooding There's schools northwest iowa check user actually server rooms flood having documentation did very important. It helps consistency across Easier troubleshooting, easier upgrades. Budgeting Can help close security loopholes issues. being 25 years now Vipers. not away retirement next comes law & Bronson. To How document tell start simple. Don't matter use. You use text document. Word Google Doc. spreadsheets. That's most simple way get started Technoctic. Documentation. Start basic information. folder structure. Maybe thing. firewall connected. Schedule time Tech Director Group. You've probably calendar. meticulous holding together calendar days. days too busy anything. maybe pick easiest day week even month schedule hour. don't entire day. hour once week. You'll set good Very shortly. shared drive OneDrive folder. create folders each type Once underway. Print store binder. office. put office safe. different buildings than copy. Oops. Share with. Other people admin team superintendent. Now under First thing list want Or feel should separated mine physical configuration. touch said. Basically. switch. Closet locations. Wireless access points. Network connected connections port connects port. Firewall Server location operating systems. configuration backup talking up DHCP ranges. shivers. assign static IP addresses ranges they're outside DHP scopes. Oh, DNS up. Service accounts printing. these. examples. Physical closet able floor plan map Mark MDFs IDFs. Like switch closets mark ISP service building. here's example got mdf labeled bottom Left corner left other labels built networking mind. not. Lawton. doesn' doesn't really show along. However, make tweaks map. better, right? shows are. What shaded areas serve That'd helpful, you're problem. In 301. problem first grade wing will exactly which MDF IDF. So… locations mapped, could Taking picture IDFs labeling This happens primix box transmitter, keeps clocks bells sync. one, two, three, four Switch five. old division currently turned off because switched Verkana. top blue Wyattel ONT fiber connection battery units. That would take half do, throw labels. someone else job. learn what. Access point X wherever there's point. try actual location. possible. upgrades say, oh, well, hallway kind important area wireless back. Office right zero Wi-Fi back there. apply E-rate. Going putting placing overview covered. data flow. block diagram. used Drawings. YFLONT. drew line firewall. ONT. another said 48. label 48 default gateway address. All switches lawton stack cables. Bronson, however. Go B clear down hallway. 49. Is IDFBs, 52 via keep clicking it. Where's originating where's destination connecting those? We went flow part doc With explanation plain wording. instance, says their oont MDF, Ethernet cable OT explain Exporting At least monthly. monthly Network. Documentation Log export. Copy portions Also, usually explains NAT entries rules both land rules. Servers, hosts, VMs. done huge project summer rid infrastructure. longer Active Directory spreadsheet fairly exist anymore. basically column name os at, virtual purpose is. servers multiple roles. List roles services coming from. goes away. recreated somewhere can't restore update. list. Where replicates backs actions notes fog hasn't years. easily rebuilt scratch. worry backing essential service. only imaging image desktops new versions Windows. did. easy rebuild. lacking. Sometimes picture's worth thousand words. Here screenshot proxmox setup. run active VMs any time. see. VM infrastructure hosts. Backup lots documenting procedures terribly difficult. many text. Blame. Words, strategy follows. Lawton, rack mounted MDF. contains following unused ones. These replicated Every 15 minutes. Then every beam. Backups? these night retention seven addition, weekly, monthly, yearly copies 1015. bottom, in, script runs task scheduler 955. interface. 10.30. turns interface on. Does backups, accessible network, except 35 minute window. happen update Make An have. changed big long description shorter one. majority servers. Dhcp district recreate Their deleted, them. easier. system. six devices reservation specific ip order work together. He trial error. find MAC device. figure whatever email he installed device IP. those. subnet dns entries. is, at. pools. large pools reservations write Device. Raspberry pi behind screens commons. Pi running digital signage. Put filter web allow sites. allowed by reservation, Based its notice listed why Static addressing. addressing prefer IPs. Outside range. range reserve single way. that. have… addresses. eye. Ips. Easy track spreadsheet. scan using Advanced scanner. click lists everything Right? correlate export csv np HP KM. printers. you'll numbered after other. printer. further list, IPs Another this. before starts Because sometimes bring devices. that, Dns configuration, think. DNS. server. forward lookup are? Mine. Happy guardian request Forward GoGuardian. look Probably Including standalone integrated Directory, worry. accounts. Lots used. necessary. documented for. review while. remove counts Tag. a… generic login tag feature she her room. Those used, Canvas LDAP. Listed account connect domain. comp Printing minimum. printer model three print shares. easily. There's, course, include capacity drawers special equipment multifunction copiers. protocols enabled specifically disabled. management software. Papercut. ones restrictions. copy User codes. above beyond. dashboards left-hand side Meraki blew bigger Each green squares name. outline Closet. inserted hybrid topology maps fitness center. drones switches. Meraki, numbers On side, hp aruba. Dashboard. select well plan. helpful. tools duplicate tools. Physio classic tool mapping connections. Lucidchart DocuStat. Scott net box. app into. me, stuff collect anyway. brain okay, Document Build go. Any monitoring program thrown open source libre NMS. Observium, Libre Nagios. advanced mentioned scanning range? recently playing called Fing. It. monitoring. PC. Not quite sure. buy full version but… Schools, products manage engine free paid software want. They've desk we've programs. lastly. There considerations consider documenting. Especially schools. Your bell How's work? it? change times? paging makes sound come ring. Speaking overhead overhead. say phone amplifier. amplifier? Most Beijing speaker zones before. Cut zone. world. were. isolate Of zones, Parts zone problems speakers. Instead speaker. happened HVAC ceiling soldered pipe solder dripped onto board. shorted out. rest speakers Finding fun Recently, safety grant door cameras Documenting access. Phone age ancient voicemail Come Windows NT embedded. pointed exists. Hasn't existed Well load vm XP. install netmeeting. remote windows nt took few licensing. Software subscription patch done. policies. seasons end. got. questions comments? Cool. Thanks, Chief. your, yeah, passwords Sheet. concerned password field said, LastPass Bitwarden. manager techs Entry stored well. confident. worried Sheets. mean, encrypted. They're sites Yeah, agree didn't was, think, idea Bitward. move Bitwarden rather like, underneath. no, cross-reference search made difference. One I'd recommend quarter something bitwarden file import key pass xc offline safe place case hacking still Yeah. Csv flash drive. drives. often, ran plug sudden like. Shoot, nothing critical until Couldn't recover gone. drives sitting desk. trying bites. size bytes can't. Clean wipe partition. happens. comments Great presentation, Jake. presentations seen. product Or… basics knows feedback somebody saying, Ditch spreadsheets disappointed talk mean Yours fits. assuming weren't who I, know, looking. righty. right. thanks sharing us. Let's updates E-root sees him. Full force swamped benefit administrative window supposed 10th January. until… Tuesday, updating reduced lunch numbers. closed now. haven't tested But… helped several with, b rate funding left. ideas. Like, need equipment. thinking voice phones, UPS losing communication during tornado shooter somehow Somebody managed kill power building Having ups recommending Several signed 470 SOC qualifies e-rate interesting interesting. E-rate money wanted creative ideas utilize year, let know. standpoint committee months AEAs toying gearing towards Consolidated AEA state trouble ticket core brought solutions evaluating threw vendors SolarWinds designed multi-tenant transfer sent opportunity, send listserv link generate tickets it'll system, test users hard indication working submit bogus quiz looks side. works integrate features work. awesome Help testing Zoho solar winds necessarily particular guess we'll start. Travis, district? Here. replacing auditorium equipment, our light board lights. Trying proved auditoriums. Looking internal radios mainly principals. FCC navigate Getting signatures parents acceptable policy apps requiring Fri. What's myself. We, uh. rent parent student sign journey high school. updated included terms conditions, basically. signing JotForms, J-O-T forms. 200 bucks Kind ourselves. Besides SRI middle almost over. Alrighty. happy job forms then? it's… realize amount signatures. 100 version. hundred pay more. upgrade freer completely dates everything. year. aware guy form familiar not… Forms, signature function. suppose Adobe solution. Docusign accepts legally physically documents, accomplish there, right, Travis? Yes. legal youth Google. consent. verify wasn't random accepted saying. So, doing? deal March. active. told too, yeah. determination whatnot Youtube, Translate. products. includes youtube Hmm. fan wonder opt-out solution, letter telling hear assume understand opt option computer students valid mine. So. sent, completed March, pull encouraged friday Which five 60% already. agreement. Parents register kids. truly opted far. enough. enough, tough Our registration process jmc custom child's picture. yes no. child ibuprofen? Yes bus um Field trips, no? read understood mobile Apps choose computer. Right. kids People stuff, a, we'd ton bother return conundrum. real deeply isn't you… google checked saying yeah Got permission parents? No, will. Do they'll jail? stresses job, sad picked date enable beginning seem Really best handle agree. Mm-hmm. basically, agreement looked then, pieces agreeing Chromebook, Apps, online educational purposes added again, spitballing. conditions. We'll notification understanding unless conditions authorize function lawyer covered sort buried head sand, guess. else, Daniel, what's you? good. much. health issues, on, discussing. frustrating. frustrating overly complicated, times. Moodle. framework certain orders videos some, takes seeing times, sense Right, much, otherwise lot. E-rate, so. Dan? Damn? Same going. starting grant. Bob's fobs Replaced doors. ready renew call refresh replace rolling punches. Was Motorola company City. Electronic engineering rental antenna FCC? radio's programmed that's… electronic Fort Dodge literally minutes radios. six. works. something. water tower Gotcha. AEA. pre-1996. Um companies Basically, towers, keyed private channels gave cell travel portion Ilo option. anymore either, offer regional radio Tower repeater fee usage. emergency sell $2,000 piece. cheap route only. statewide though. anywhere licensing cover Yep, actually… portable desktop money. I've… see… engineering. band. band repeater. let's buses other, B. miles. ads Facebook walkie-talkies, lte the, nothing. walkie-talkie. at… AEA's meetings Tuesday yellow button incident about, Perry's hadn't button, broadcast. reasons respond fast encourage regionalized, explained hit 150, front Calls everybody. too. local groups dial instead hitting button. public road. broadcast emergency, automatically channel. slide deck, newbie Sounds Thanks we, break things. obviously I'm… preparing present replacement replacement? Locke waiting care whiting that'll as. to, though PowerSchool, breach webinar yesterday. buddy's breached staff. Tables exported. Still hold social 12 shouldn't Also. moving multi-factor authentication always lacking security. moving, mfa Even may ask His MFA administrator. Bye. confirm case. conversation hey, Doesn't breach, believe, PowerSchools account. heard. school, database table table. be. tomorrow, bringing PowerSchool sink reason there? not, Removed children's kid's GMC number in? field. sensitive tab. Bottom number. scrolled ours JMC, host JMC hosted unique credentials. subnets. difference grab bunch mean… separate databases separate. Whole housing generated And… hosting 10 yourself. own. micro segmented address schemes, against CrowdStrike EDR everyone Mine's JMC. control buying super. character. Password digits When started, were, knew password. login. times minimum length characters. anyway, Anything Jake? Nope, class gotta Jet. again presentation. Thanks. link, Drive, far, Sarah, demoing Fortinet APs annex, town. train wreck Saturday big, IPLA 20 maybe. seemed observed Why? why. months. TR, apes. Uh-huh. implementing wi-fi latest standard. Six something, seven, disabled 60 seven. fixed all. Granted, standard, problems. known forever. Turn bet wouldn't connect. disable protocol Send me. Sarah's ticket. happening dropdown ABGF item Would do. Wi-fi 6 fart here, standard six? simplified five, six, e disable. frustrated enough program. just, couldn't hooked fine guest wireless. just… ruckus ruckus. eventually found was. selling try. inadvertently bought nice laptop ARM processor Intel, gotten sorts weird loading drivers so, learning curve, I… weird. Intel processors, Chromebooks ended funky CPU Gone main, main CPUs, mistake ordered one-off admins, oh gosh, Anyway, late, guess, keeping help. face focus need. update, Sarah. Jason, implemented paper cut mosley. smooth. Everything's working. realized copiers fobs. slick Nothing's sold without the… checkbox rambling. Did miss anybody? over, planning formal yet Feel otherwise. stay warm, 41 degrees gorgeous days, weekend horrible Enjoy heat wave