- RefTab, a cloud-based asset management and maintenance tracking software company.
- Ref Tab specializes in working with schools and universities.
- Key Features of RefTab:
- Customizable Database: Users can create categories and fields to track any type of asset.
- Role-Based Access Controls: Allows administrators to control which users have access to different categories of assets.
- Integrations: Ref Tab integrates with various systems such as Jamf School, Mosyle, Intune, Azure, Okta, CDW, Dell, and more. These integrations allow for automated asset updates and user provisioning.
- Custody Verification: Sends automated emails to users to verify they still have possession of assigned assets. This helps track assets that might be transferred between users without IT involvement.
- Loan History and Change Log: Provides a detailed record of asset assignments and any changes made to assets, including the user display name.
- Accessories and Licenses: Allows tracking of bulk items like keyboards and cables and software licenses. It can integrate with Okta and Azure to automate license assignments.
- Bulk Import/Export: Supports importing asset data via CSV files, making it easy to bring existing inventory data into the system.
- Reporting and Alerts: Offers customizable reports and alerts for various scenarios, such as warranty expirations, low stock levels, and unassigned assets.
- Workflow Automation: Enables the creation of workflows to automate tasks based on specific triggers or conditions. For instance, a workflow could automatically update an asset's status to "damaged" when a damage report is created.
- Mobile App: Provides a mobile interface for checking assets in and out using barcode or QR code scanning.
- Maintenance Module: Allows creation of custom maintenance work order forms and tracking of repairs.
- Portal Users: Offers a self-service portal for users to request items or software.
- Pricing: Ref Tab offers a free plan for the first 50 assets. They also have education discounts and a multi-tenancy option that can be more cost-effective for schools within a district.
- Contact: To learn more about Ref Tab or schedule a demo, users can fill out a contact form on their website, email
This email address is being protected from spambots. You need JavaScript enabled to view it. , or call the phone number listed on the website.
- Following the RefTab presentation, other meeting participants discuss their own asset management solutions and experiences. They mention using Snipe IT, Spiceworks, and spreadsheets.
Welcome everybody to the May 15th edition of technology check in. Thanks for everyone showing up today. Today we have a vendor doing presentation ref tab. I'm hoping pronounce that right and actually they're here because I was watching YouTube video During video, an ad came on this company kind intrigued about what they had offer how it been in schools did some research invited them to. Show so think looks like good product well worth exploring So with that, going turn over Michael, not gonna butcher your last name didn't get part it. want one Michaels and, let, let you take here. So. coming. Okay. Alright, thank much. Thank having us. Much appreciate Nice meet everyone. My is Mike. 1 co-founders Ref Tab. We've building ITS at management maintenance tracking software 10 years. Now, we've got customers all across country using our platform specialize work closely lot different universities yeah, excited show platform, give high level overview can do help operations. And Yeah, pretty much from on. Okay, it? Michael Plckner does, he next person working us or? Hey Mike, wanna go introduce yourself? hey, well, hi everybody. my Mike Plotcher. I've About 2 years now, hand with, here, sales marketing side things trying Help grow big do, side, least point if share screen, little overview. Of of. The benefits offer. Yeah. Sure. we're already screen now. great. very One moment. should be able see right? Yep. Let me just move zoom windows bit out way There go. Rft cloud based asset platform. need browser log basically manage equipment have. customizable database. system All assets belong category which list moving down rft tab configured track anything as essentially. example, click A/C units details them. You know access points Right, boilers, goes Chromebooks desktops fridges sort stuff. I'll configured, but before on, mention. TED has are called role-based controls. means designate group people who only IT equipment. another see, know, tools facilities type gear commonly used segregate. We groups use IT. then, then sense, main build under categories page top. here's where those same categories. ones, changes left drag drop. To category. points. Whenever add new point, brand date purchase IP address forth. If wanted else. choose also create fields well. sorts fields. field, drop or template now when these MacBook Pro since it's page. details. item. of, maple pros costs Again, entirely customizable. It's you. store many want. single field But beauty report set alerts. fields, say, a, 4 old assigned. someone. okay, maybe time That refresh. know. Call dad essence assigned They might Perfect. this, reports alerts purchase. items anyone, broken sitting closet somewhere thousand dollars. gives track, you're underutilizing equipment, know? warranty expires. Tell asses warranty, alert even workflows something's prevent being checked out. Is there users here? call are, mostly interested aspect user management. ask stuff focused This focused, would focus. tell her into anyway, you've Before These added various integrations. settings pull other systems environment. jam, jam school, tune, Azure, Octa, Skin, S, sign CDW. Dell, Contin anyone who's any using? Even Jira Zendesk ticketing systems. Most tune. Do tune? Great, okay. we. Into. Mosul, Jamp, saw there. don't CDW like. assuming you're, their website orders That's correct. links account. It sends assets. purchased. physically hand. makes sense. order something sounds there's fair amount. quick run through enroll device run-through. When Jam, form Mosel Intuit ones system, creates Asset Rft. let's say asset. Let's mobile, example. won't come tap Mac, will appear reptile account automatically. integrate. With skin. skim provisioning, connect active directory. moment AD. loan, users. whole list, 1,221. manually use, keep updated. student member staff, anyone. 80, pushed Rfton, user. you, no, could like, course, email address. There, there, A department, manager information. Things that. ultimately RFF, especially integration, best practices certainly advantage roll device, adds acid direct. Because devices enrolled particular user, Then him. Ultimately, end goal Rftab allow Aaron. Here's total monetary value scroll down, they've Mac look. Chromebook chargers licenses. rip positions itself. pane glass view. Look low quantities too. out, wrapped up, 5 laptops. Available. Send email. Right hey running may more laptops thing. definitely. question. struggle purchased, iPads, anything, automatically tune primary forth Believe not, employee leaves though make back does always determine after concurrent logins than notify number example screen. currently land Allen Brent logged times row knowing wait second handed instead reassign? functionality around? User assignment manual. that's yes, what's custody verification doesn't look the, sync current login it's. forgot it, can. send excuse me. Custody emails audit. confirm still possession item? Excuse laptop Albert Einstein. request plus link confirm, don't. put reason why notes submit. combat were mentioning. showed this. Manually, off every 6 months once year. just, Einstein replied, Now response Verify condition logs PDF record. Immutable record signature scan. thing though. talk specifically At showcases mobile app. check-in button assign someone organization app, scan barcode QR code. bring button. Which returns stock. given enrolled, case, handing between never telling cost delay them, no longer school district, grade. grade teacher said computer happen return document? we'll stuck pending you'll follow-up responds. respond rephth alluding too company. integration. What happens remove A. You're AD notice directive saying, disabled. Our automatic report. disabled, schedule whenever results report, person's gone. expect pick another. Way oh, date. gone, thinks avenue Does sense? does. asset? Name bottom post MAC Did that? not. Yes, believe principle name. calls believe. explaining, forgive me, remember is. these. will, link. math help. okay macro pro. pretend Dell whatever. Einstein, cause intune, but. disk display somebody confirm. happens. obviously pending. really wouldn't case necessarily left, you'd gone pro obviously. from, whatever best, practice boarding leave without talking Someone your, understand giving people, ways can, loan history. Down change hands, multiple R answer asked time. onboarding offboarding crucial. thanks bringing up. guys tags currently? Are looking start tagging them? continue those. allows design own tags. tags, Repft. provide infrastructure labels. print ourselves printer agnostic. labeled dedicated label brother zebra DIMO. refat label. attach labels by clicking, Each code different. general adding masses Adding detail integrations, verification, managing item, You've history change, including name, changes, value, value. log. went questions far? have, any? Google workspace directory option. is? missed works Not thinking or. works. integrate skin LDAP connection, workspace. job scheduler option job, LDF LDA. guide specifically. direct, integration their, SCHEME yeah. ticket feature request. We're led. Organization seeing for. we'll, quickly accessories licenses spend bulk keyboards cables mice done Just accessory. Until ripped fluctuates quantities. knocked him door says, anymore. grab click. Check outputs 24. 23. sense low. locations. looked switch locations construction vested LA office sites. track. things, counted interrupted. Accessories considered system. pay subscription model 20,000 unlimited numbers count. consumables types consumable consumed, food, clothing, expected returned back. try fluctuate interact saying purchased more. sold. 20. consumed 15. what? tracks total. accessories. top behaves fairly similar steep Zoom accounts. feet. available. Octa Azure. automate license process. Azure Stef. Discovery. integrations nice guide. easily nature belonging specific AD, software. common Zoom. comes board. install license, get, zoom. Reptile way. zoom, quote book fee Kimmy Javi checkout. read your. Hey, Same minimum counts. Licenses expiration expired, alerted. expire. month before, 90 days before. Kind far. Cool. piece this? Any anything? handles bulk, import Via CSV. Yes existing data, export map column headers. By way, L's brought usually importing CSV sure serial number. or, Kanji duplicate created smart enough iPad they'll mind file later worry great questions. again, rules again. couple minutes. roles minish administrators logging inventory bill matter. Doesn't matter admins portal support self serve ref. open key. type. Specific students teachers facility, anything. hardware, also. People shopping cart Amazon oh department shown Acubid. copy want, installed 20, th indefinite submit reservation. also, I'd customize teacher. think, admin. requests, reservations reservation activate else requested. locks down. double bookings. 0. requests. purchases. definitely little, ahead myself approval process done. digital cameras. Actually, returning For weeds approvals fit. source can't collecting information flow. demo complex yours simple Go Right? tie AV, is, dynamically. hit department. approved manager, approved. approve deny facilitate full-featured self-ser. In portion past. Can like? Like week. Both checking students. Well, both, bunch leaving coming off. report? loans everything filter due extent. app camera open. PPP handheld USB infrared scanner, functionality. On pages kiosk Anyway, in, throw table walk away. beep beep, gun We'll No, required. heard. Don't. Macle returned. Listen long updated state Pretty item ready. staff. starts gets laptop. verifications maintain integrity data life cycle. then. becomes retire dispose however basically, edit status disposed donated. Something archives archived asset, stored hidden assets, don't, Specifically, view cluttering note charge anymore billing model. nothing archived. archive 10,000 30,000 s deploy ability expectancy lifespan staff Windows tells either furnaces air conditioning tech budgeting for, stuff? Yeah workflow day Whatever expiry renew refresh Great spot Timmy Broke crumbuck. Market repaired Apparently kid. Absolutely, automation. says person. Brock broken. damage full module. forms. designed opened. Automatically status. damaged repair something. fill damage, keyboard keyboard. save. the. damages reports. builder. workload complete. popup ready condition, detail, yes. Change powerful Under workflow. finish maintenance. result diagnostic equals pass. Apply condition. rather passed. addition fail. calibration, triggers preventive fly. viewing red button, calibration needed inspection required desktop site complete answer? understanding Based managed 100 free 50. 1st 50 free. play around credit card yep, trial amount education prices. Price per Generic quantity discount? pricing public visit discounts 10% starter 15% 20% business. business plan far most popular plan. mean, everything. folks university multi-tenancy. familiar. How setup, accommodate includes completely middle together, separate effective pool tenants share. So, tendency. multi-time. signing invoice. expecting owner program. talked about. taking hold yeah whose contact Sure, form. directly mics, team see. rephtab.com. easiest us, feel phone Retab Play few barcodes download apps. happy wants specific, dive deeper features As appreciate. Yep, And, Every interested, probably directly. Thanks. Bye. Have one. Take care. Alrighty, anyone's Well guess formal Per se, pretty, quiet project. Daniel, you? started prep machines are. refreshed, Mosul. live migration while meeting. Everything script join J and. Join Moses, seemed good. gotta figure actually. Deploy touch each machine myself. safe side. Rather themselves. week school. ins thought good, but, Snipe yep. wanna. weeks IT, fully deployed Be interest kinda basic stuff, so. Alrighty. Anything else? really. Mr. Polly, What's getting year checking. spreadsheet compared Some Software. Let, Dan, doing? Doing Good Getting summer projects update Oh, ahead. outset luck with. It. sorry, implemented locally stall locally. local web server 3. pass If, Daniel if, district upcoming meetings Dan together yours, I, Shelling, am prepping buy stolen lockers obscene level. hang Give second. did. clip easily. found Amazon. printable sheet. handwriting Hmm. literally zip tie. cord. alleviate problems. bar Scanner, use. spice works, Jason. be, charger tag suspect stole clipped better cut That'll my, that'll assessment. Cause Unless it's, unless generic. Charger lost mine replace spending $9 charging 15 silly I. maker match charger. apples, bucks. Chromebook, 45 USBC OEM part. justify buying some, plugs some. cords worked Right. at. Otherwise starting cable. doing. Add drops room. love pulling. 250 feet cable twice. bought fiberglass pole Project. I've. ID items, mean mark whether return. Return keys missing cracked. cracked a. admin wipe. Wipe Chrome books. 40 time, blow away profiles. kids exact learning restricting allowing outside wasn't restricted hard gonna. Come college? Tie-ins Iowa domain central. domain, Central find college classes prior cliff. Sioux City. filtering. You. For. light speed. they'd filtering DEMAC Brent? secondary standpoint, enforce green county only. runs under, guardian, guardian content filter, I/O central filtered Guardian, extension. heads ran problem ago. Somebody IDs chargers, stick? machine. very. Very, sticky. was, hundred 65 cheap, paint market write marker. Oh. sees wearing rewrite perfect, 9 Probably messing bucks? half hour marking paid Exactly. probably. again Chromebooks. accountability steal Samantha turned Type deal. ours $90 Off Apple certified amazing solution, Promo disposable Another argument. held laser engraver 700 worthwhile small just. Burn plastic Maybe random Chromebooks, loaners, died. trash hearty. Alright. got. anybody Chromebooks? Updating additional 3 Aside those, during quarter. AUE mean? Nothing. fine. Thanks, Scott. worries. Sarah, core switches through, exciting. 4, 70 that's. one, submitted moving. project soon Less exciting administratively driven decided K 8 home disappointed variety reasons, I'm, supportive guys, course online, guess, disappointment, publicly, everybody, 12 it'll solve problems about, Breaking iping shot. happens, pulled years, pulling fall. told bad rid cards. storing rooms. yourself were. Wanted badly yes plays Yes. question ECF funds? justification yadda wireless buses year, started. rectify push issue. wanted, curious as. discussed. mean. messy. sometimes nobody messy situation conversation. god, Jason, home. Jacob, skipped Jacob. Alex, Dan. Brent, prep. Scott Fasten his serious Vmware issues worst nightmare scenario Data corruption, provisioning storage, backup. limping. essentially replacing storage controller. waiting migrating. VMs corrected. switching Aruba Mobility Master summer. e-rate ours. forward everybody's busy summers. sticking another? staying Vmware. hosts Migrate our, to, MSA, from. BM gotta. reasons. bother story ever happened me? phrases, complicated Disappeared typical installation made extra difficulties Paul Towards didn't. Stopped supposed led problem. alrighty. miss anybody? quite miss? hearing Jason's raising back! muted, whoops. she lips See teaches turning regardless, stop say. important official speaking Trying bill. summer? Reduced hours. taking, vacation we, right, LIKE. No. allowed HA hourly employee. said, Where meeting Thursday. Des Moines. counterparts stated AEs together. game AA accomplish Similar services state, we're, exactly AAA offers today planning Wednesday Thursday 30.th planned, Plans snipe T that'd awesome willing 30th sometime later. otherwise